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Administrative Assistant - 2735

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Location
Dubuque, IA
Job Type
Contract
Date
May 22, 2018
Job ID
2587237
Job Description
Productive Resources has been providing engineering services to some of the nation’s largest and most renowned companies for almost fifteen years. Our reputation for quality, teamwork, and innovative solutions keeps our clients turning to us to meet their engineering service’s needs. Our contacts and experience combined with your technical expertise equals career possibilities for you.
 
This opportunity is for a first shift Administrative Assistant on site at our client. As an employee of Productive Resources, you will independently perform a full range of administrative support duties of a highly-confidential and highly-challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries. Facilitate work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers. Create responses to correspondence on behalf of the manager; determine course of action on issues that arise when the manager is unavailable. May perform some or all the following: guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.
 
Duties:
·         Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors. May coordinate meeting amenities (i.e. refreshments, etc.).
·         Research, resolve and respond to inquiries/concerns from internal and/or external customers.
·         Escalate complex issues for resolution as appropriate.
·         Gather, create, maintain and/or summarize potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers.
·         Distribute information as appropriate to department members or internal/external customers.
·         May perform analysis of data and resolve discrepancies following prescribed procedures.
·         Update and maintain databases, systems applications or files to ensure accurate and current information is available for use by others.
·         May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
·         Receive and refer visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
·         May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items.
·         May facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
·         Use data to prepare letters and memoranda at the direction of the supervisor, on behalf of the supervisor, or for supervisor's signature, and prepares documents for distribution.
·         Convey supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

No sponsorships are available for this opportunity.

Requirements:
·         Highly organized.
·         Able to follow written and verbal instructions.
·         Worked independently in previous positions.
·         Must understand how to be proactive.
·         Minimum of a high school degree/equivalent with 2+ years of relevant experience.
·         Work hours of 1st shift - between hours of 7am-4:30pm.
·         Previous experience with ordering office supplies.
·         Previous managing travel for multiple people.
·         Previous booking rooms and conferences.
·         Managed expense reports and scheduling catering.

Preferred Skills:
·         2- or 4-year degree with 2+ years of relevant experience.

If you are the right person, if you have the expertise we need, submit your resume now!